Rental of conference facilities - German Cancer Research Center

The image depicts a bustling conference or networking event indoors, with many people engaged in conversation. Attendees gather around high tables, sharing ideas and refreshments in a bright, open space featuring plants and booths in the background.

Foyer

The foyer directly adjacent to the lecture hall is ideal for catering, receptions, industry and poster exhibitions. There is a conference counter in the center, which can be used as a registration desk. Under certain conditions, it is possible to broadcast images and sound from the lecture hall using two large monitors.

Lecture hall

The large lecture hall is located on the first floor of the Communication Center and seats 268 people. The lecture hall is air-conditioned and has state-of-the-art media technology. Among other things, there is a projector, sound system and microphones - there is also a grand piano, which can be hired if required.

A spacious conference room with long tables arranged in rows and chairs. A presentation area at the front features screens, a projector, and a flip chart. Natural light comes through windows, and the room appears ready for a meeting or seminar.

Conference rooms & gallery

Seminar rooms K1 and K2 are located on the 1st floor directly above the lecture hall and can be reached via a staircase or elevator from the foyer. State-of-the-art media technology such as a projector, sound system and microphones as well as a discussion system are also available here. The two seminar rooms can also be connected to form one large room by retracting the partition wall. They are also both air-conditioned and can be used for video and audio transmission from the large lecture hall. A smaller area for catering at high tables is available on the gallery directly in front of the seminar rooms.

The rooms in the DKFZ Communication Center can also be allocated to external parties, provided that the planned events are of a scientific, socio-political or cultural nature. The rooms are not available for ideological or partisan political or private events. External parties are prohibited from using the premises for events to promote sales. In particular, any marketing measures (discount campaigns, competitions, vouchers, etc....) and the holding of price discussions or discussions to initiate orders are not permitted.
Applications should be received at least 6 months before the event.
No claim to the provision of the desired rooms can be derived from the acceptance of the application.
We will send you a confirmation of reservation including a rental contract after internal approval. - In addition to the usage fee for the rooms and equipment, the DKFZ also charges a flat rate for ancillary costs and personnel costs for technical support. (See price list for details)
Prices are calculated according to actual expenditure.
Cancellations are free of charge.
The organizer undertakes to limit the number of participants in the rooms to the maximum permitted number.
Checkroom supervision is the responsibility of the organizer.
For events in which the DKFZ has a significant thematic interest, a reduction or waiver of the room rental and the required equipment can be granted after approval by the Foundation Board (ancillary costs and personnel costs are incurred in any case). Please contact the event coordination department of the Executive Board in this regard: events-vorstand@dkfz.de.
Rooms can be rented a maximum of 2 years in advance.

Request

Please note:

The rooms can only be rented for events of a scientific nature. The rooms cannot be rented for advertising events and product presentations, nor for events with a political or religious background.

Availability & price list:

To clarify in advance whether there is availability on your desired date, please send an e-mail to: koz(at)dkfz.de / Tel: 06221 42-4241. You will then also receive an equipment overview on request. You can find the current price list here.

Room application form & rental contract:

For the official rental, you must first submit a room application, see form below.

After internal approval by the DKFZ Executive Board, you will then receive a rental contract for signature. Once the rental contract has been signed, the reservation is confirmed.

Therefore, please do not start planning your event until the rental agreement has been fully signed by both parties.

Please note that rooms can be reserved a maximum of 2 years in advance and your application must be received at least 6 months before the event.

Links & Downloads

Price list PDF , 39 KB