Registration and Abstracts

Please note:

• Payments can only be done by credit card or wire transfer (invoice). Payments by PayPal or late cash payments on-site in Heidelberg are not possible.
• Late on-site registration in Heidelberg is not possible either.
• If you need an invoice please indicate all relevant information when registering via our registration portal. Requesting an updated invoice after your registration is not possible. Therefore, please check with your institute BEFORE registering, which information is requested for your invoice!
• Due to internal regulations at DKFZ, requesting an invoice may take 4 up to 6 weeks.
• If you are a DKFZ member, please clarify with your department head before registering whether the costs for participation in the workshop will be covered. If not, an invoice will be issued to your private address and you will have to pay the costs privately. We also recommend to the DKFZ members to submit an application for further education to the DKFZ Advanced Training via the DKFZ Training Portal ("Weiterbildungsantrag").

After registration you will get the status "pending". Furthermore, you get an automatic message from the registration portal with the corresponding payment link. Please also check your spam folder if you don't get this automatic message. Your registration will be completed only after full payment of the registration fee. We will then send you an e-mail with confirmation of your completed registration including further information (e.g. such as list of hotels etc.). Usually, we provide this confirmation once a week. 

Only for abstract submitters: If you submit an abstract, you will receive the payment link after the review process, around mid of May 2025. This will allow you to decide whether or not you want to attend the workshop after the decision on your abstract. Of course, you are welcome to participate even if your abstract is not accepted.

Please note our cancellation policy: cancellations require the written form (e-mail or letter, contact details see website of the workshop). Cancellations until June 2nd 2025, 12pm (CEST) result in a €25 fee for administrative costs. Cancellations after June 2nd 2025, 12pm (CEST) are not possible. It is not possible to appoint a substitute. 

If you want to submit an abstract to contribute to the workshop, please upload your abstract while you register by May 12th 2025! So, prepare your abstract and submit it during your online registration. Abstract submissions after registration will not be accepted.

During the reviewing process the scientific committee will assign your abstract for an oral presentation or a poster.

Furthermore, your abstract should meet the following criteria: 

• Language: English
• Format: PDF
• Length: max. 500 words (plus max. 5 references, not counted towards the limit of 500 words)
• Title: A maximum of 200 characters typed in lower-case letters, except for abbreviations and study names. Do not include authors, institutions, city names and trademarks in the title.
• Authors: Please name all authors of the abstract and their affiliations. Ensure that all authors who contributed to the work are included. Authors' names should be entered as they would appear in the published abstract. The abstract submitter should be listed as the first author and presenting author. The primary author cannot be changed after submission.
  For students: please confirm with advisors that the authors' names and author order are complete and correct. If you submit an abstract for the very first time, please carefully check your work with your advisor before uploading.
• Contact details: please include your official e-mail address as first and presenting author. Please do not list the e-mail address of the other authors on the abstract.
• Structure: your abstract should be structured as follows: "Purpose"/"Introduction", "Material and Methods", "Results" and "Conclusion", followed by "References".

By submitting an abstract, you agree that, if your abstract is selected for oral presentation or poster, you present your work in person during the workshop (either as oral presentation or as poster).

After the review process, we will send you a separate e-mail mid of May 2025 about the decision whether your abstract is accepted (for oral presentation or poster) or rejected. All submitters accepted for oral presentation will be notified of the exact date, time and duration of their presentation in the same e-mail. All submitters accepted for a poster will be notified of the extact date and time of their poster session.